Document Management System/Content Management System

Quick Start - End users can start using the system in no-time as it very easy understand and easily customizable.

Seamless Integration - DvTDM can be seamlessly integrated with enterprise based applications like SharePoint, SAP, Oracle applications. This would enable the enterprise to manage (version control, reference files, workflow approval, project life cycle) their drawings/documents and view without their native format.

Time Tracking - Allows System administrator / Project manager / Team lead / Manager / Approver to record number of hours a file has been open in AutoCAD by end user(s). This would enable project managers as well as DvTDM administrator to understand how much time is spent on creating/approving/modifying a drawing or document.

Version control - Allows user to effectively control document revision processes so that organization agreed procedures are rigorously adhered to. Versioning control plays vital role in

• 1. Drawing life cycle
• 2. Document life cycle
• 3. Re-release of drawing for another project/product
• 4. Proper revision control of drawing when it is under creation/checking/approval stage

Knowledge groups - Ability to group otherwise unrelated documents. Knowledge groups are set of people who share the same interest or working together in a project or product development. Knowledge groups team members are notified if there is a change in the document/drawings. Knowledge groups are notified when the following changes happen in the system:

• 1. Alert users about the status of the drawings/ documents
• 2. Alert about the release of drawings / documents
• 3. Alert company's client about the current stage of drawing / document
• 4. Alert system administrator / project manager about the list of drawings being deleted
• 5. Alert users when a set of documents are added to
  • a. A project or multiple projects
  • b. A product or multiple products

Legacy documents indexing - Facilitates quick and accurate indexing of all existing drawings in to DvTDM. Using DvTDM utility tool like Folder Watch and Import legacy data, DvTDM allow users to import all the files and according to their folder structures.

This enables organization to index the folder name with respect to fields. For e.g. if the folder structure is Project-->Department-->Drawing Type, then Dv System allows user to index project in project field, department in department name and drawing type in drawing type field. By this way in no time, Dv TDM indexes all the records along with Dv Scheduler.

Graphical workflow - Visualize plan and implement the path a project takes by simply drawing lines. Workflow can be easily streamlined for greater efficiency. Workflow designer helps users to design a graphical workflow as per the department process or business process requirement. This enables users to create workflow in no time by

• Creating sequential workflow
• Set reminders
• Override process if a specific user is not available / bypass the node
• Notify external entity not involved in the workflow
• Assign task to a set of users / user groups
• Auto assign of users

File Structure Support - Arrange your files according to your existing file and directory structure

Content searching - Search for text contained in any document even when this was not part of the original index. Content Searching allows users to search a "word" or "term" not only in the database but also inside documents in very short time.

Project Wizard - Create new projects quickly by populating predefine fields with information such as project name, Project number, drawing number structure.

Inbox - Similar to Outlook/Lotus Notes, Dv Inbox helps users by displaying the list of records / documents / drawings where user's necessary action is required. This functionality helps to avoid users in opening the outlook / lotus notes to see the tasks sent by their managers / approvers. Also there will not be requirement to store information in two different applications for the same task instead inside Dv TDM.

Drawing / Document Auto-Number Generation - Dv auto number system helps users to define number format for more than one project or each projects. Companies like Design consulting or project consulting companies can define numbering standards as per their client requirements.

Following are the other functionalities/features of the Document Management System:

• Business process automation
• Alerts
• Multiple format viewers
• Outlook integration
• AutoCAD attributes integration
• Record Management
• Customizable forms
• Integration with SharePoint